Tired of typing the same text over and over again in Word? Learn how to create and save boilerplate text (AutoText) to save time and increase productivity! With AutoText in Microsoft Word, you can save these texts and insert them into your document with just a few clicks or the first few letters!
Have you ever gotten tired of typing the same text over and over again in Microsoft Word? Imagine if there were a way to save text templates such as company addresses, disclaimers, or standard letter formats, and then insert them into documents with just a few taps or a single click. The AutoText (Boilerplate Text) feature in Word can make that happen!
In a fast-paced world, time efficiency is the key to productivity. According to research, office workers spend 20-30% of their time on repetitive tasks such as retyping the same content. By utilizing AutoText, you can save dozens of hours per year and minimize typos.
What is Boilerplate Text? These are text, images, or formats often used repeatedly, such as report headers, document footers, or legal contract blocks. Instead of copy-pasting manually, Word lets you save it as a “building block” that you can call up at any time.
What is Boilerplate Text? Revolution Efficiency for Your Documents!
Have you ever felt like a robot that keeps retyping the same company address in every letter? Or maybe you’re tired of copy-pasting lengthy legal disclaimers into document after document? It’s time to get acquainted with boilerplate text – an unknown hero who will change the way you work with documents!
Boilerplate text is more than just plain text. It is a smart solution to cope with repetitive work in the modern office world. Think of it like a digital stamp that you can stamp at any time onto your document, but with much greater flexibility.
Why Is Boilerplate Text a Game Changer?
1. Time-Saver Ultimate
Every second you spend retyping the same information is a waste of productivity. With boilerplates, information such as:
- Company name and address, complete with logo
- Official contact details
- Company bank account number
It can be brought up with just a few taps or a click!
2. Professional Consistency Keeper
Did you know that 85% of business documents contain formatting inconsistencies? Boilerplate text ensures:
- Uniform font and spacing formats
- Consistent paragraph structure
- Use of the right terminology at all times
3. Fatal Error Prevention
Mistyping the bank account number? Confused contract expiration date? With boilerplates, human errors like this can be minimized by up to 90%!
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Beyond Text: Boilerplate Modern
Now, boilerplate is not just limited to plain text. In Microsoft Word, you can save:
- Text with complex formatting (bullet points, numbering)
- Standard tables with fixed structures
- Company image and logo
- Combination of all the above elements in one template
How to Save Boilerplate Text as AutoText
You must agree, retyping the same text over and over again is an annoying waste of time! But did you know, Microsoft Word has a secret feature called AutoText that can turn 5 minutes of work into just 5 seconds?
Steps to Save Text as AutoText
Step 1: Set up the Text
- Open a Word document (new or existing)
- Highlight the text you want to use as boilerplate
- Pro Tip: It can be plain text, custom-formatted tables, or even a combination of text+images!
Step 2: Find AutoText
- Click the Insert tab in the top ribbon
- Search for the group Text → click Quick Parts
- Navigate to AutoText → select Save Selection to Quick Part Gallery
Step 3: Identify Your Boilerplate
- In the Create New Building Block pop-up:
- Name: Give a unique name (example: “DomicileOfficeAddress”)
- Hot Tip: Use a spaceless name to make it easier to call later!
