How to Calculate Text Frequency in Excel

Using Data Analysis Tools

Data analysis tools are additional features that we can enable in Excel to perform further and in-depth data analysis. Data analysis tools provide a variety of tools that we can use to perform various types of analysis, such as regression analysis, variance analysis, hypothesis testing, and others. One of the tools we can use to calculate text frequency in Excel is the Histogram tool.

A Histogram tool is a tool used to create a histogram, which is a bar graph that shows the frequency distribution of data. Histograms can be used to see how often a value or category appears in a piece of data. By using the Histogram tool, we can calculate the frequency of text in Excel more visually and attractively.

To use the Histogram tool, we need to perform the following steps:

• Make sure the data analysis tools feature is enabled in Excel. If not, we can activate it by clicking the File tab on the ribbon, and then clicking Options. In the Excel Options dialog box, select the Add-Ins category. In the Manage list, select Excel Add-Ins, and then click Go. In the Add-Ins dialog box, check the Analysis ToolPak option, and then click OK.
• Select all the data we want to analyze, including the column headings.
• Click the Data tab on the ribbon, and then click Data Analysis in the Analysis group.
• In the Data Analysis dialog box, select the Histogram option, and then click OK.
• In the Histogram dialog box, enter the range of data that we want to calculate the frequency for in the Input Range box, for example, A1:C9.
• Enter the range of cells containing the categories we want to calculate the frequency for in the Bin Range box, for example D1:D2. This category must match the type of data present in the column for which we want to calculate frequency, for example, “L” and “P” for the Gender column.
• Select the location where we want to put the histogram results, for example in a new worksheet or the same worksheet.
• Check the Chart Output option if we want to create a histogram chart in addition to the histogram table.
• Click OK to create a histogram.

By doing the above steps, we will get a histogram table and a histogram graph displaying the text frequency of our selected column. For example, if we use the same data as before, and we want to calculate the text frequency of the Gender column, we would get a histogram table and a histogram graph like this:

This histogram table and histogram graph show that there are four males and four females in our data. We can change the appearance and settings of the histogram table and histogram chart to our liking.

By using the Histogram tool, we can calculate the frequency of text in Excel more visually and attractively. We can also perform more sophisticated and professional data analysis by using other data analysis tools.

Conclusion

In this article, we have discussed several ways to count text frequency in Excel, namely:

• Using the COUNTIF function
• Using the COUNTIFS function
• Use pivot tables
• Use data analysis tools

Each method has its advantages and disadvantages, depending on the type of data, the purpose of analysis, and our preferences. We can choose the most suitable way to suit our needs to calculate text frequency in Excel easily and accurately.

Thank you for reading this article to the end. See you in the next article!