How to Sort by Column Headers
See column headers, such as Name, Date Modified, and Type, above each column. Click on one of those headers to sort your files by that term. Here’s how to sort by some of the column headers you might see in your Documents folder :
- Name: Know the first letter of your filename? Click here to sort your files alphabetically. You can then retrieve your files from the list. (Click Name again to reverse the order of the order.)
- Date Modified: When you remember the estimated date you last changed the document, click the Date Modified header. That will put your most recent files at the top of the list, making them easy to find. (Click Date Modified again will reverse the order, a useful way to get rid of old files that you may no longer need.)
- Type: This header sorts files by their content. All your photos are grouped, for example, and so are all your Word documents. This is a useful way to find some photos that are lost in a sea of text files.
- Size: Sorting here puts your 45-page thesis at one end and your grocery list at the other.
- Authors: Microsoft Word and some other programs add your name to your work. Click this label to sort the files alphabetically by the name of the creator.
- Tags: Windows often allows you to add tags to your documents and photos. Adding the “Moldy Cheese” tag to such a sharp photo session allows you to take the image either by typing the tag or sorting the files in the folder by tags.
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Maximizing the Use of the Detail Column in Windows
Folders usually display about five columns of detail, but you can add more columns. You can sort files by word count, song length, photo size, date of creation, and dozens of other details.
Adding Additional Details Columns:
Windows allows you to customize the appearance of folders by adding additional detail fields that are relevant to the type of file you’re looking for. Some useful detail columns include Word Count, Photo Size, and Creation Date. By adding these fields, you can enrich the information displayed, making the process of searching for missing files easier.
How to add columns:
- Open the folder where you want to add additional detail fields.
- Right-click on the column header (such as Name or Date Modified).
- Select the More… option from the menu that appears.
- In the Choose Details window, scroll through the list and check the columns you want to add, such as Word Count, Photo Size, or Creation Date.
- Click OK to add those columns to the folder view.
Benefits of Additional Columns:
Adding additional detail columns can be very helpful in the process of finding missing files, especially when you need to filter or sort files based on more specific information. Here are some of the benefits of additional columns:
- Word Count: If you’re looking for a document with a specific word count, the Word Count column allows you to identify files based on their text length, without having to open each file.
- Photo Size: The Photo Size column is very useful when you are looking for images with a specific file size. For example, if you are looking for high-resolution photos, you can sort or filter the images by file size.
- Creation Date: Columns Creation Date helps you find files based on the date they were created. This is especially useful if you remember when a file was first created, and want to find a file that was created on that date.
Conclusion
Finding missing files within a Windows folder can be a confusing task, especially if the folder contains many files of different types and names. However, by taking advantage of the search, sort, and filter features available in Windows, you can speed up the search process and find your missing files more efficiently.
The Search box allows you to search for files by keyword, while the Sortir and Filter features help narrow down search results based on criteria such as name, modification date, file type, or author. Additionally, adding additional detail columns such as Word Count or Creation Date can provide more in-depth information, which is especially useful in the search process.