Examples of Results That Can Be Achieved with Paste Special
Pasting a Chart from Excel as an Image
Imagine that you copy a chart from Excel to PowerPoint. By using Paste Special and selecting “Picture (Enhanced Metafile)”, the graph will be pasted as an image, so that it will remain visible even if the data in Excel changes. This is very helpful to maintain the consistency of the presentation design.
Paste Unformatted Text
You can copy text from a Word document or website, and then use Paste Special to paste it as “Unformatted Text.” This way, all the original formatting (fonts, sizes, colors) will be removed, and you can easily apply a style that suits your presentation.
Pasting Images as Editable Objects
If you copy an image or object from another app and use Paste Special with the “Microsoft Office Drawing Object” option, the image will be pasted as an editable object directly in the PowerPoint. This gives you more freedom in editing those visual elements.
Using Slide Master
Slide Master is a feature in PowerPoint that allows you to organize and manage the design and layout of all the slides in a presentation at the same time. Using Slide Master, you can change the design elements you want to apply throughout the slide, such as backgrounds, typefaces, colors, and other visual elements.
This feature helps maintain visual consistency throughout presentations, saves time, and reduces the need to edit each slide individually.
Here are the steps to set up and design Slide Master:
1. Accessing the Master Slide
- Open your presentation in PowerPoint.
- Click the View tab in the ribbon, then select Slide Master. This will take you to the Slide Master view, where all the available master slides and layouts can be viewed.
2. Editing the Master Slide
At the top of the list of master slides, you’ll find the main master slide. Click on this slide to edit the elements you want to apply to all slides.
You can add a logo, change the background color, or adjust the font and text size to match the visual identity of your presentation.
3. Create a Custom Layout
If you need a different layout for a specific slide (such as slide title, body slide, or closing slide), you can create a new layout by clicking the Insert Layout button in the ribbon.
Once a new layout is added, you can add placeholders for text, images, and other elements that you want to display on slides with that layout.
4. Implementing Changes
Once you’re done editing your Slide Master and layout, click the Close Master View button on the ribbon. Any changes you make will be automatically applied to slides that use that master and layout.
To apply the newly created layout, simply select the slide you want to change, then right-click and select Layout, then select the desired layout from the list.
5. Adjusting Specific Elements on the Slide
Even if you have set up the design in Slide Master, you can still adjust certain elements in individual slides without affecting the master. For example, if you want to add a specific image or change the text on a single slide, just make edits on that slide.