Examples of Use in Various Situations
Accurately Copy Objects (CTRL + Drag)
By holding down the CTRL key while you drag an object, you can duplicate the object and place it in a new location. This is helpful for quickly duplicating slide elements without the need to manually copy and paste.
Maintaining Image or Shape Ratio (SHIFT + Resize)
When you want to resize an image or shape, press the SHIFT button while dragging the corners of the object. This ensures that the changed size remains proportional so that the image or shape does not suffer distortion.
Setting Elements with Accuracy (ALT + Drag)
If you want to move an object without being tied to a grid or auto-guide on the PowerPoint, press the ALT key while dragging the object. This allows you to place objects more precisely according to the desired design.
Combining Objects with Accuracy (CTRL + SHIFT + Drag)
By holding down CTRL and SHIFT at the same time while dragging an object, you can duplicate the object and place it in a straight line, either horizontally or vertically. This technique is very useful for creating an orderly and consistent layout.
List of Essential Keyboard Shortcuts
Using keyboard shortcuts in PowerPoint is an effective way to speed up work and increase productivity. Here are some of the most important and frequently used keyboard shortcuts:
- CTRL + C: Copying selected objects or text
- CTRL + V: Pasting an object or text that has been copied
- CTRL + D: Quickly duplicate selected objects or text
- CTRL + Z: Undo the last action (Undo)
- CTRL + Y: Repeat the last action (Redo)
- CTRL + A: Selecting all objects or text on a slide
- CTRL + G: Group selected objects
- CTRL + SHIFT + G: Separating objects that have been grouped
- CTRL + P: Activate the pen during a presentation
- CTRL + M: Add a new slide
- SHIFT + F5: Start a presentation from an active slide
- F5: Start a presentation from scratch
- ALT + SHIFT + F9: Show or hide the guideline on the slide.
Using Paste Special in PowerPoint
Paste Special is a very useful feature in PowerPoint when you want to paste objects or text from other sources with a specific format or set how those elements are displayed on a slide.
With Paste Special, you can choose the format you want to apply to the pasted element, such as an image, unformatted text, or an object in the form of a metafile. This feature is especially helpful when you are importing content from other applications (such as Excel or Word) and want to maintain formatting uniformity or avoid unwanted formatting changes.
When to Use Paste Special:
- When you copy a graph from Excel and want to paste it as an image so that it is not affected when the original data is updated.
- When you want to paste text without formatting adjust to the style present in the slide PowerPoint.
- When you want to maintain the original layout or look of the copied elements without affecting the design of the other slides.
Why Use Paste Special:
- Avoid unwanted format changes when copying from other apps.
- Provides more flexibility in determining how objects are displayed on the slide.
- Maintain design consistency without the need to manually change formatting after attaching.
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Examples of Results That Can Be Achieved with Paste Special
Pasting a Chart from Excel as an Image
Imagine that you copy a chart from Excel to PowerPoint. By using Paste Special and selecting “Picture (Enhanced Metafile)”, the graph will be pasted as an image, so that it will remain visible even if the data in Excel changes. This is very helpful to maintain the consistency of the presentation design.
Paste Unformatted Text
You can copy text from a Word document or website, and then use Paste Special to paste it as “Unformatted Text.” This way, all the original formatting (fonts, sizes, colors) will be removed, and you can easily apply a style that suits your presentation.
Pasting Images as Editable Objects
If you copy an image or object from another app and use Paste Special with the “Microsoft Office Drawing Object” option, the image will be pasted as an editable object directly in the PowerPoint. This gives you more freedom in editing those visual elements.