1. Open the Footer
Hover over the first page of the section you want to number (for example, a table of contents).
Double-click in the footer area at the bottom of the page. This will open the footer toolbar.
2. Set Page Numbers
- Click the Insert tab in the top menu.
- Select the Page Number option.
- Then, select Format Page Numbers from the menu that appears.
3. Choose the Roman Number Format
- In the window that appears, look for the option to Number format.
- Select the Roman numeral format (i, ii, iii) from the list.
- In the Start at section, select the i number to start numbering from the first Roman numerals.
- Click the OK button to save the settings.
Adding Page Numbers
After choosing the numbering format, the next step is to add the page number to the footer:
- With the footer still open, return to the Insert tab.
- Click the Page Number option again.
- Select a location to place page numbers, such as the Bottom of Page, and select the style you want.
c. Numbering the Second Part with Regular Numbers
To number the second part of the document with regular numbers (1, 2, 3), make sure that the page numbering in this section is separate from the previous section. Here are the steps:
1. Turn off the Link to Previous feature
- Place the cursor in the footer of the first page of the second part of the document.
- Double-click in the footer area to open the footer toolbar.
- Look for the Link to Previous option and click on it to turn it off. This will disconnect the second and first sections, so you can set the pagination separately.
2. Select Number Format 1, 2, 3 and Start from 1:
After turning off the Link to Previous, stay in the footer toolbar.
- Click the Insert tab in the top menu.
- Select the Page Number option, then click Format Page Numbers.
- In the window that appears, select the regular number format (1, 2, 3) from the list of Number format.
- In the Start at section, select the 1 number so that the numbering starts from one.
- Click the OK button to save the settings.
Adding Page Numbers
After choosing the numbering format, the next step is to add the page number to the footer:
- With the footer still open, return to the Insert tab.
- Click the Page Number option again.
- Select a location for page number placement, such as the Bottom of Page, and select the desired display style.
Other Interesting Articles
Tips and Tricks for Page Numbering
Good page numbering requires special attention so that mistakes don’t occur that can make the document look untidy. Here are some tips and tricks that can help:
1. Avoid Common Mistakes
Make sure each section has a different numbering format and doesn’t overlap each other. This error often appears if the Link to Previous feature is not turned off in a new section.
Double-check the page number format in each section. For example, the first section uses Roman numerals, while the next section uses regular numbers.
If you don’t see the page number, make sure that the footer in that section is enabled, and that the Different First Page or Different Odd & Even Pages feature is set correctly.
2. Use the Preview Option
Before saving a document, always use the Print Preview or View Mode feature to ensure that the page numbering format is as expected.
Pay attention to each section of the document, making sure the page number starts and is formatted as preset.
3. Take Advantage of Shortcuts and Word Features
Use Ctrl + Click in the footer area to speed up access to the footer settings.
Enable this feature (¶ icon) to view Section Break and make it easier to identify the parts that have been divided.
4. Save a backup version
Before making major changes to a document, keep a backup copy. This helps you restore the document to its previous state in case something goes wrong.
5. Organize Sections Clearly
Use headings and subheadings to provide clear boundaries between sections. This makes it easier to organize page numbers and make documents more organized.