Step 5: Click OK to Start the Comparison
Once you are done selecting documents and comparison settings, you can start the comparison process by clicking OK. Microsoft Word will compare the two documents and display the results according to the settings you chose.
You can view comparison results in different views, such as All Markup, Simple Markup, No Markup, or Original. You can change the view by clicking the Review tab and selecting the view you want in the Tracking group.
You can also view the differences in detail by using the Reviewing Pane panel. You can open this pane by clicking the Review tab and clicking the Reviewing Pane in the Tracking group. You can choose to display the panel Horizontal or Vertical.
The Reviewing Pane panel will display the number of changes, the type of change, and the location of the change. You can click Change to jump to the relevant part of the document. You can also accept or reject the change by right-clicking on the change and selecting the option you want.
Step 6: Save, Print, or Send Comparison Results
Once you are satisfied with the comparison results, you can save, print, or send the results as a new document. You can do this by using standard Microsoft Word features, such as Save, Print, or Share.
To save the comparison results, you can use one of the following ways:
- Click File > Save or Save As and select the location and file name you want.
- Press Ctrl + S on your keyboard.
To print the comparison results, you can use one of the following ways:
- Click File > Print and select the settings you want.
- Press Ctrl + P on your keyboard.
To send comparison results, you can use one of the following ways:
- Click File > Share and select the option you want, such as Email, OneDrive, or Teams.
- Click the Review tab and click Send for Review in the Compare group.
Conclusion
With the Compare Documents feature in Microsoft Word, you can compare two documents easily and quickly. You can see the differences or similarities between the two in different views. You can also save, print, or send comparison results as a new document.
This feature is very useful for checking revisions, correcting errors, or synchronizing content. You can choose the comparison settings that suit your needs and compare specific elements of the document. You can also accept or reject changes easily and quickly.
I hope this article was useful to you and helped you compare two documents in Microsoft Word easily and quickly. Thank you for reading this article.