How to Sum Entire Columns in Excel with Ctrl+Shift+Enter Shortcut
The third way to sum entire columns in Excel is to use the shortcut Ctrl+Shift+Enter. This shortcut is a quick way to enter a formula called an array. An array formula is a formula that can calculate multiple values at once and return one or more results. Array formulas usually require {} parentheses around the formula to indicate that it is an array formula. However, you don’t need to type these brackets manually. You just need to press Ctrl+Shift+Enter after typing the formula, and Excel will add the brackets for you.
To sum entire columns in Excel with the shortcut Ctrl+Shift+Enter, you can follow these steps:
- Select a blank cell where you want to display the sum result. You can select cells below, on the side, or elsewhere from the column that you want to sum.
- Type an equal sign with = to start the formula.
- Type the SUM function followed by the range of cells that you want to sum inside the parentheses. For example, if you want to sum column A, you can type SUM(A:A).
- Press Ctrl+Shift+Enter simultaneously to complete the formula and display the result in your selected cell. Excel will add brackets {} around the formula to indicate that it is an array formula.
How to Sum an Entire Column in Excel with Subtotal Feature
The fourth way to sum entire columns in Excel is to use the Subtotal feature. Subtotal is a feature of Excel that can calculate the sum, average, or other functions of a group of data grouped by specific criteria. Subtotals can also display the results of calculations at each group level, as well as the total of all data.
To sum entire columns in Excel with the Subtotal feature, you can follow these steps:
- Make sure your data is sorted by the columns you want to use as grouping criteria. For example, if you want to calculate the sales subtotal by book type, you should sort your data by column A which contains the book type.
- Select all the data for which you want to calculate the subtotal. You can do this by dragging the mouse around the data or by using the shortcut Ctrl+A on your keyboard.
- Click the Subtotal button on the Data tab in Excel’s ribbon. Excel will open a Subtotal dialog box that allows you to adjust your Subtotal settings.
- In the Subtotal dialog box, select the column that you want to use as the grouping criteria from the At each change in the drop-down list. For example, if you want to calculate the sales subtotal based on book type, you can select column A from the drop-down list.
- Select the function you want to use to calculate the subtotal from the drop-down list Use function. You can choose functions like SUM, AVERAGE, COUNT, MAX, MIN, and more. For example, if you want to sum sales, you can select the SUM function from the drop-down list.
- Select the column for which you want to calculate the subtotal from the Add subtotal to list. You can select one or more columns that contain numeric values. For example, if you want to sum sales, you can select column B from the list.
- If you want to remove a previously existing subtotal, you can check the Replace current subtotals box. If you want to include rows containing blank values in the calculation, you can check the box Page break between groups. If you want to hide the data details and show only the subtotals, you can check the Summary below data box.
- Click the OK button to apply subtotals to your data. Excel calculates the subtotals for each group of data and displays the results in separate rows. Excel will also add a outline button to the left of the data that allows you to show or hide the level of detail of the data.